Canadian Black Chamber of Commerce Office HR Manager

The Canadian Black Chamber of Commerce (CBCC) is dedicated to elevating the economic development of the Black Business Community (BBC).  We are committed to conducting the required collaboration and research that delivers evidence-based solutions that improve lives and strengthen economic growth within the BBC. The CBCC is seeking an experienced, energetic and collaborative individual who will play a key support role in achieving the CBCC’s core mission and serving our amazing membership through the position of Office Manager/Human Resources Personnel.
 

Position Summary:

The role of the Office Manager/HR staff is to ensure the continuing good functioning of the physical plant and its subordinate systems; to ensure proper financial accounting and reporting, and to assist in maintaining a high quality of CBCC’s services and productions. To this end, the Office Manager/HR staff works in conjunction with other CBCC staff and reports on his/her activities to the President, and Board of Directors.  The Office Manager is to maintain a working knowledge of procurement, human resources, ESA policies.
 

Responsibilities:

Accounting Duties

• To maintain accurate payroll, banking and financial records in accordance with all government regulations and requirements for all CBCC accounts, including:
• All payroll records, summaries and T-4 reports;
• Remittances to the Receiver General, Employer Health Tax, RRSP Benefit Plan carrier and any other remittances and communications for employee benefits as required;
• Issuing payroll and all other payable cheques;
• All banking duties, including deposits and monthly bank reconciliations;
• Providing the Board's signing officers with information as to the nature of expenditures;
• Maintaining, or ensuring the maintenance of, the CBCC’s journals, ledgers and books of account and ensuring that trial balances and financial reports are produced as required;
• The proper handling and recording of the petty cash fund.

Financial Reporting Duties

• To provide all necessary financial information to enable the Employer to make informed decisions, and to ensure compliance with all funding requirements including:
• Working with the President o ensure quarterly financial reports to the board of directors
• an annual estimate of expenditures and annual budget breakdown as required;
• assisting the Board in other financial procedures.

Human Resources Duties

• To maintain personnel information and provide to the President and Board when required
• Attendance records with reference to time allocations, vacation schedules and entitlement, compensatory time off in lieu of overtime and sick time records;
• All other leaves of absence and irregular time off;
• Accurate statements of earnings as required by the Employment Standards Act; (T4's) as provided by Income Tax Act;
• Accurate records of employment as required by the Unemployment Insurance Act;
• Processing any claims under the Workers' Compensation and group benefits coverage (including LTD);
• Provides HR administrative support such as drafting employment contracts and recruitment efforts 
• Maintaining employees; group RRSP contribution records and distributing information;  
• Acting as the benefits contact person

Administrative Duties:

• To ensure the smooth functioning of the office systems and physical plant in compliance with requirements from the Employer, including:
• Maintaining the central administrative files including all financial reports and records;
• Maintains, monitors and updates project management subscriptions and systems
• Assist in grant, letter and report writing, editing and proofreading
• Coordinates and compiles information required for meetings or when required
• Producing regular statistical reports on CBCC services in co-operation with other staff;
• Work with the Office Administrator in maintaining records of all supply needs and ordering supplies;
• Obtaining estimates for service contracts, furnishings and equipment purchases, and maintaining such records;
• Maintaining postal supplies and services;
• Ensuring proper servicing of all office equipment.

 Other Duties

• Participating in staff meetings as required
• Participating in assigned Board/Staff committees as required
• Attending Board/Staff meetings as required
• Attending Board meetings when required
• Participation in and/or planning of all staff meetings;

Qualifications Required

• Certified Human Resources Professional/HRPA or certification in business management Preferred
• Significant experience in office management and administration
• Experience in using Quickbooks online, MS Office products, especially MS Word and Excel, and other electronic platforms
• Experience managing projects and using project management tools
• Not-for-profit experience is an asset

Core Competencies:

• Familiarity with the non-profit grant funding system in Ontario and Canada is preferred
• Ability to organize and prioritize tasks and duties
• Strong written and verbal communication skills
• Ability to collaborate with others
• Strong problem-solving skills
• Self-starter
• Detail-oriented

Salary Range:  The starting salary for this position is within the range of $55,000-$65,000 depending on skills and experience. A comprehensive benefits package is also part of the competitive employment package. If you feel your experience meets the requirements for this exciting opportunity, please submit your letter of interest and resume. Your application should be addressed to the Hiring Committee, Canadian Black Chamber of Commerce and must be submitted electronically to HR@canadianblackchamber.ca by January 30th, 2022.

We are committed to diversity, equity and inclusion and value the voices of lived experiences and perspectives of individuals of all backgrounds.  We strongly encourage qualified Black, Indigenous and other racialized individuals to apply.  We are committed to making our recruitment process accessible to all candidates and providing accommodations upon request. We thank all applicants and advise that only those selected for an interview will be contacted.

Further, we wish to advise that personal information obtained during the recruitment process is collected and retained solely for the evaluation process, in accordance with the Association’s Personal Information Protection Policy.  Further information on the policy can be found on CBCC’s website www.canadianblackchamber.ca